Boulder Eye Openers

Group Conscience Minutes

Saturday May 10, 2008

• Representative Reports
• Alternate GSR
• BOG/Foundation
• Childcare
• Chips
• Coffee
• Grapevine
• Greeter
• GSR
• Inter-Group
• Literature
• Night Watch
• Phone List
• Public Information
• Secretary
• Speaker Seeker
• Treasurer
• Web Coordinator
  
• Open Positions
• Old Business
• New Business
• Action Item Status
• Announcement Updates

Attendees:  Dale, Donna, Keith, Pau, Kathy, Pia, Don, Bob S, David K. Rob, Naquel.

Chair (Kieth):  Call meeting to order, 9:15AM

Review last meeting minutes (Don):

• Approved

Representative Reports: 

• Alternate GSR (Keith):

  • Keith would like to resign from his position.

    • A/I: Keith to define his Alt-GSR tenure.

  • Approved

   

• BOG/Foundation (Donna):  

  • Toilets are not working well.

  • A/I: Donna will address with the Foundation as to maintenance.

  • A/I: Donna will ask about cleaning supplies for the kitchen.

  • Approved
     

• Childcare (Kathy): Financial report attached
  • All OK.
  • Concerns about dogs in childcare. Some kids may not be comfortable about dogs.
    • Motion: "No dogs allowed in child care": Passed.
  • Approved.
     
• Chips (Tom B): Chip report attached
  • < 1 year Clay chip supply no longer avaiable. More expensive to get clay.
  • issue of clay vs. plastic
    • cost. Plastic can be EO personalized for the same cost as CO chips.
    • All agreed plastic is fine for the intend the chip represents.
    • Motion: "Let trusted servant (Tom B) make the decision", Passed
  • A/I: Tom to buy 100 24-hour chips to try out.
  • Approved
     
• Coffee (Bob): 
  • Tenure up, add to announcements.
  • All is well in coffee world.
  • Friday position has been filled by Mike.
  • Naquel would like to take Bob’s position, but need to announce for 30 days first.
  • Approved
     
• Grapevine Rep (Pat): No Update
• Greeter Coordinator (Tom Co):   No Update
   
• GSR (Chris): report attached
  • Approved
     
• Inter-Group (Dana): No Update
   
• Literature (Pau):
  • Should EO stock pamphlets for all B1 folks?
    • A/I: Don will research previous minutes, thinks we covered this with Kelly last year.
  • Approved
     
• Night Watch (Jonathan): No Update
• Phone List (Cyrus): No Update
• Public Information (Stephen): No Update
   
• Secretary (Open): Don

• Process for Electing Service Positions

1. Before new business and after service reports, we announces the open positions and ask if there is anyone here to fill an open position (only people who consider Eye-openers their home group can stand for service).
2. If there are individuals present who want to do service, we officially read the service job description for each position (Don please compile these so the secretary always has them handy, as well as this procedure).
3. The/each person (if there are more than two) is asked, how long they have been sober, what types of service they have done to date, why they want to have this position and if they can commit to attending the business meeting (if they have an obligation(s) that keeps them from the meeting then they should find a differnt way to do service). 
4. After they have spoken we ask them to step out side (if more than one, then both) and then we as a group discuss if the person(s) meets the requirements, any concerns or recommendations.
5. We invite the individual(s) back in and we inform them of our decision.

These are service positions job descriptions that need to be turned in ASAP.  This has been part of our discussion for over a year, please take a few minutes and send an email to Don or gc@bouldereyeopeners.com with your job descriptions (if you have turned yours in please let me/us/Don know):

• Coffee   Coordinator
• Literature Coordinator
• Night-watch Coordinator
• Speaker Seeker
• Treasurer (this should be somewhere we had an adhoc committee written these just before Betty took over the position)

Job Descriptions that need to updated on the website and complied for the next secretary (in addition to the ones already posted)

• Bog Liaison
• GSR
• Phone List Coordinator

• Speaker Seeker (OPEN): See Open Positions below

• Treasurer (Betty): see attached balance sheet
  • Approved
     
• Web Coordinator (Don ):
  • All is well
  • Approved

• Open Positions:
• Secretary: Pia O stepped up and was approved.
• Speaker Seeker: Keith M stepped up and was approved.
• Coffee Coordinator: Naquel interested, but announce for 30 days.

• Old Business:
  • Childcare bank account audits? Maybe collection account too?
    • All agreed there is no need with current trusted servants, closed

• New Business:
• New chip source/material issues. See Chips report above, closed.
• Change Monday format to sponsorship/service focus:
  • great participation from additional EO meeting members to discuss the potential Monday format change to Sponsorship/service. All who voiced an opinion desired to leave Monday as is, as it is our only consistent full share format day:
    ---------------------------
    Monday: share
    Tuesday: BB/12x12
    Wed: chips
    Thursday: Year Through The Steps depletes attendance
    Friday: speaker
    Saturday: very large, chip at end of month
    Sunday: 1st step
    ---------------------------
     
  • Motion: "Leave Monday format as is", Passed

• A/I Status:
• Closed Action Items: 
• Donna to confirm BOG replacing kitchen cabinets for good reasons.
• Don to purchase/install secure cabinet for collection envelopes
• Don to call Tom B (Chip Coordinator) to see if he can attend GC meetings.
• Chris to move Announcements to beginning of Meeting format instructions, and maybe ask Don to archive Format doc on web.
• Chris to update Announcements as defined below.
• Open Action Items:
• Don will research who is responsible for stuffing pamphlet rack in previous minutes, thinks we covered this with Kelly last year.
• Kieth to define his Alt-GSR tenure.

• Donna will address toilet repairs with the Foundation.

• Donna will ask about cleaning supplies for the kitchen.

• Tom B to buy 100 24-hour chips to try out.
• Secretary to gather/post service position Job Descriptions with tenure dates
• All: insure GC mtg announced every day in week leading up to mtg.

• Announcements:
• Open Positions:
• Secretary is now Pia O.
• Speaker Seeker is now Kieth M.
• Coffee Coordinator Open