Boulder Eye Openers

Group Conscience Minutes

Saturday April 11, 2008

• Representative Reports
• Alternate GSR
• BOG/Foundation
• Childcare
• Chips
• Coffee
• Grapevine
• Greeter
• GSR
• Inter-Group
• Literature
• Night Watch
• Phone List
• Public Information
• Secretary
• Speaker Seeker
• Treasurer
• Web Coordinator
  
• Open Positions
• Old Business
• New Business
• Action Item Status
• Announcement Updates

Attendees:  Kieth, Don, Tom, Bernie, Dana, Donna, Kathy, Chris, Jonathan

Chair (Kieth):  Call meeting to order, 9:15AM

Review last meeting minutes (Don):

• Read Last Meeting Minutes
• Approved
  

Representative Reports: 

• Alternate GSR (Kieth)

  • Attended GSR meeting. Challenged by too much money :)

  • APPROVED

• BOG/Foundation (Donna):  

  • Outside entrance light replaced

  • Asked GC members to inspect kitchen cabinets (see new business)

  • New outside entrance direction signs installed

  • APPROVED

• Childcare (Kathy):
  • Collections are covering costs
  • We have $2/year "terrorism" insurance as our policy default
  • Do we want Childcare bank audits? See new business
  • Child care giver has been consistently staffed
• Chips (Tom B): No Update
  • Don to call Tom to see if he can attend GC meetings (A/I)

• Coffee (Bob): (Don Proxy)
  • all is well
  • Bob will solicit Friday coffee staffer to replace Bill
  • APPROVED
• Grapevine Rep (Pat): (Don Proxy)
  • Pat to chair an EO mtg with GV focus
  • APPROVED
• Greeter Coordinator (Tom Co):   
  • All is well, 2 gretters per day consistently
  • Tom to interview greeters for their thoughts on tenure duration
  • APPROVED
• GSR (Chris):
  • Dana went to Area Assembly. Rotation was a major focus.
  • APPROVED
• Inter-Group (Dana):  See attached report.
  • APPROVED

• Literature (Pau): No Update
• Night Watch (Jonathan):
  • Called Helen @ IG. Informative conversation, rotation is promoted.
  • Running smoothly, mostly :)
  • APPROVED
• Phone List (Cyrus): No Update
• Public Information (Open):  
  • Stephen M stepped up. Vote approved. Add to announcements
• Secretary (Open): Don aggres to cover until filled.

• Speaker Seeker (Russ):
  • Russ's tenure is up. He will cover until filled. Add to announcements.
• Treasurer (Betty): see attached balance sheet
  • Quaterly distribution is topic for Foundation reserve discussion, see Old Business below.
• Web Coordinator (Don ):
  • Web site is up, need feedback on content
  • the following emails set up, all @bouldereyeopeners.com.
    altgsr, bog, childcare, chips, coffee, greeter, gsr, gv,
    ig, lit, nw, phone, pi, sec, speaker, treasurer, web.
    All forwarded to personal emails given Don, none publicized
    to protect anonymity
  • gc@bouldereyeopeners.com email list will deliver to above email forwarders
  • blog page started, yet to actually enable use
    • Post guideliens for posts
    • Submission content will be screened to insure "love and tolerance" and 12-Traditions adhered too.

• Open Positions:
• Secretary
• Speaker Seeker

• Old Business:
• Eye Opener Sunday 7AM Workshops:
  • Group Inventory is first workshop, Chris will summarize how that went at next GC meeting.
• Chris proposal for Foundation reserve contribution
  • Much discussion, Foundation Reserve at $4K of $10K target
  • Motion: "Change Eye Opener Quarterly Contributions as follows until Foundation Reserve achieved:
    •  Boulder County Central Office, reduce from 60% to 48%
    • GSO of AA, reduce from 25% to 20%
    • Area 10, reduce from 10% to 8%
    • District 24, reduce from 5% to 4%
    • Boulder One Foundation Reserve, add 20% donation
    • Motion carried, Vote PASSED
• Does EO GC support Foundation kitchen cabinet replacement/repair?
  • GC all agreed that Donna can convey we are in support of their effort to keep kitchen cabinets in "good operational condition", whether repair or replace is required.

• New Business:
• eo gsr should never be prevented from travel to assemblies for financial reasons:
  • eo currently reimburses gas and hotel on these trips. Moving forward,  I would like to extend this reimbursement, to propose that eo pick up all expenses related to the gsr attending important area assemblies. I think we should add a reasonable per diem (for meals) and reimburse mileage at the going rate – is it $.49 per mile.
  • this is in keeping with the traditions and will strengthen the group, possibly encourage participation from others who may have felt a barrier and ensure a voice for eye openers in the larger aa structure.
  • Motion: "Eye Opener GSR expenses for Area Assembly trips to be fully reimbursed for travel, hotel, $25/day per diem for meals, mileage at IRS rate (currently $0.51/mile).
  • Motion carried, Vote PASSED
• Childcare bank account audits? Maybe collection account too? TABLED.
• Move Announcements to beginning of meeting format so they are solicited consistently? All agree.

• A/I Status:
• Closed Action Items: 
• Donna to confirm BOG replacing kitchen cabinets for good reasons.
• Don to purchase/install secure cabinet for collection envelopes
• Open Action Items:
• Don to call Tom B (Chip Coordinator) to see if he can attend GC meetings.
• Chris to move Announcements to beginning of Meeting format instructions, and maybe ask Don to archive Format doc on web.
• Chris to update Announcements as defined below.
• Don to gather/post service position Job Descriptions with tenure dates
• Kieth to insure GC mtg announced every day in week leading up to mtg.

• Announcements:
• Open Positions:
• Secretary
• Speaker Seeker
• Public Information Representative position filled by Stephen M.