Boulder Eye Openers

Group Conscience Minutes

Saturday February 9, 2008

• Representative Reports
• BOG/Foundation
• Childcare
• Coffee
• Grapevine
• Greeter
• GSR
• Inter-Group
• Literature
• Night Watch
• Phone List
• Public Information
• Secretary
• Speaker Seeker
• Treasurer
• Web Coordinator
  
• Open Positions
• Old Business
• New Business
• Action Item Status
• Announcement Updates

Attendees:  Kieth, Don, Tom, Bob S, Bob P, JDana, Katy, Bill, Betty, Chris

Chair (Kieth):  Call meeting to order, 9:15AM

Review last meeting minutes (Don):

• Read Last Meeting Minutes
• Approved
  

Representative Reports: 

• Grapevine Rep (Pat): No Update

• Secretary (Open): Don Interim 
• Tenure has expired, add to open position announcements.
• Don will share EO position specifics in a meeting (A/I).
• approved

• Coffee (Bob): 
• Are we to purchase diswadhing supplies (soap, sponges, etc)?
• Chris will bring this up at a Foundation meeting (A/I).
• Bob to continue to buy as needed until Chris gets Foundation feedback.
• approved

• GSR (Chris): 
• Group Inventory:
• Cathy Perez is not available to moderate, Chris will ask JoAnna (A/I).
• Meadows Library meeting room will be reserved (behind Safeway plaza at Foothills and Baseline).
• 4 hours for the meeting, date to be defined once Moderator is engaged.
• Approved

• Treasurer (Betty): see attached balance sheet
• Betty will calculate account averages over the last year (2007).
• Stopping coffee can distribution was raised as over reserve, concensus was to NOT stop the can.
• Approved.

• Literature (Pao): Don Proxy
• All is well.
• We need to replenish smaller Big Book supply (A/I).
• Approved

• Night Watch (Jonathan): Don Proxy
• all well, commits through February
• Don's testimony on how cool it is, suggested he share in a meeting.
• Approved

• BOG/Foundation (Donna):  
• BOG raising back door light repair with building folks.
• Foundation doesn't need group reps from every group.
• Looking into replacing kitchen cabinets. Donna asked to confirm this is being done for a good reason (A/I).
• Approved

• Phone List (Cyrus):  No Update

• Childcare (Kathy): Donna Proxy
• see attached financial report.
• $250 Insurance premium paid.
• Averaging ~$200/month in babysitter fees.
• Approved

• Inter-Group (Dana):  
• IG Web Site getting 79 hits per day (more than expected).
• "The Message" is looking for submissions.
• Ken Pike is chair for effort to move Central Office midway between Longmont and Boulder.
• Longtimers brunch not well attended.
• 3rd Sunday @ noon
• All invited, folks with > 16 years share
• Do we think it worthwhile? 
• should be self-sustaining.
• Announcements would help
• Educate groups
• Approved.

• Public Information (Katy):  
• Katy's tenure expired, announce open position.
• Katy to share EO specific job description in a meeting (A/I).
• PI meets last Monday @ 7PM in Child Care room.
• Last year was un-stable, group leadership turn-over.
• Packets were distributed to retirement homes in District 24 area.
• Boulder Camera Public Service Announcements (PSA) being investigated.
• See attached detailed report.
• Approved

• Greeter Coordinator (Tom):   
• All well
• Approved.

• Speaker Seeker (Russ):  No Update

• Web Coordinator (Open): Don Interim
• Don voted in as charter position chair.
• See attached web report.

• Open Positions:
• Secretary
• Public Information

• Old Business:
• Eye Opener Sunday 7AM Workshops: Tabled
• Secure locker for daily envelope and coffee supply security:
• Separated Money from Coffe Supply storage
• Don to buy/install Coffee Supply cabinet and key this weekend.
• Don searching for a more secure money repository.
• Group Inventory Workshop: see GSR report.

• New Business:
• Web Site Coordinator position: 
• Can Don assume this charter position
• 1 year for now, then 2 year for consistency?
• Vote passed.
• Chris proposal for Foundation reserve contribution:
• Prudent reserve needed for un-foreseen things like moving expenses, fire, flood damege, etc.
• Insure we all have a safe place to meet.
• Propose EO group support by diverting a portion of our Central Office contribution.
• Suggest our 60% CO portion change to 40% CO, 20% Foundation reserve.
• Is this a finite term until reserve met? Yes.
• Vote: "Contribute a portion of EO collection to Foundation Prudent reserve until that reserve is met":
• 10-1, 1-abstain: minority discussion: concern over split and CO impact if CO donation split
• Re-Vote: Passed, 11-1

• A/I Status:
• Closed Action Items: 
• Don call Katy and ask when her PI service tenure expires.
• Don and Bob S to define/purchase/install secure cabinet for coffee supplies

• Open Action Items:
• Don to summarize EO Secretary position in a meeting.
• Katy to summarize EO PI position in a meeting.
• Pao to replensish EO Literature locker with smaller Big Books.
• Donna to confirm BOG replacing kitchen cabinets for good reasons.
• Chris to define date, location, and handouts for Group Inventory.
• Don to purchase/install secure cabinet for collection envelopes
• Don to gather/post service position Job Descriptions with tenure dates
• Kieth to insure GC mtg announced every day in week leading up to mtg.

• Announcements:
• Open Positions:
• Secretary
• Public Information