Boulder Eye Openers

Group Conscience Minutes

February 3, 2007

Attendees: Chris, Kelly, Betty, Patrice, Katy, Darrin, Phil, Keith

Chair:  Keith

Minutes of Jan 6 Group Conscience Meeting were read

• Chris noted a correction to the minutes – namely that the proposal passed to amend the Alternate GSR position to include chairing the monthly Group Conscience/Business meeting.

The minutes were approved with the correction.

Open Positions

• The position of Group Secretary is still open.
• Cyrus has been doing the phone list for Marie. He is interested in taking over the position. While the group is happy to consider Cyrus, per Eye Opener procedures, the open position will be announced in meetings for a month. The decision about filling the position will be on next month’s agenda.
• The cleaning coordinator (John) resigned. Given the facility issues currently under discussion by BOG, the future of this position is uncertain.

Reports

Grapevine

• Patrice has found a resource for extra copies of back issues from a resource at the ARC. This resource resolves the issue of needing a secure receptacle for collecting issues for the women in the Denver Jail. Patrice accepted an offer of mentoring for the service position and expressed interest in connecting with other Grapevine Reps. She will be given the contact information for the District Grapevine rep.

The Grapevine report was approved as submitted.

Treasurer’s Report

• Betty submitted the attached Treasurer’s Report. She plans to put the budget into Quicken and further refine how she presents the report.

The Treasurer’s report was approved as submitted.

Public Information Report

• Katy W. reported on the P.I. meeting for January. The P.I. committee chair resigned and the committee is in the process of getting a new chair. The new chair should be in place for the February meeting. Katy has volunteered to be the Secretary of the P.I. Committee.
• As part of the committee’s ongoing project to provide literature to institutions in the County, Katy has contacted Niwot High School library. The librarian is interested in having literature available, so Katy has four  pamphlet titles (about 10 copies of each), meeting schedules, and a couple of Big Books to donate.
•  The committee also plans to continue with the project of distributing meeting schedules to hotel lobbies.

Literature Report

• Kelly reported on literature incomes and expenses. Since literature income is not strictly collected or accounted for, the dollars reported do not follow standard accounting practice.

[Katy’s note: I have written “Literature income was $142.50, expenses were $232.72 (July) and cash on hand was $21.00. I know that Kelly had more to say about this, but I don’t have it written down.]

Report was accepted unanimously.

Coffee

• Darrin C. reported that all is well for coffee. All positions are covered and all people are trained.

Report was accepted unanimously.

BOG

• Paul H. reported that he has fixed the lock box and bought light bulbs. Money spent on these repairs is deducted from the rent.
• At the BOG meeting the committee decided to post information for collections to replace the carpet. However, because of the flood this effort has been suspended.

Report was accepted unanimously.

Old Business

 Coffee Can Reserve

• Betty reported that we are spending about $400 a month for coffee. Motion submitted to designate $400 as the prudent reserve for coffee costs. Motion approved unanimously.

The reserve is now at $500. Betty will take action to bring the reserve down to $400.

New Business

Meeting Bank Accounts

• Betty reported that currently Eye Opener’s has two bank accounts with the same name. The bank requires each account to have a different name. Betty will do the necessary work to bring the meeting accounts into compliance with the bank requirements.

Timing of Passing the Basket and Collecting Money

• Betty requested changing the time that the basket is passed so that she has time to collect the money before she leaves at 7:30.  After thorough discussion, the group decided to leave the timing as is. The group has a few folks (who are also trusted servants) picking up the money and giving it to Betty. Since this method is working, the decision was made to leave it alone. The group will review this decision in a couple of months or as necessary.

Letter from the Landlord

• Chris read the letter from the landlord received after the flood. There is a meeting of the Boulder One Group (BOG) on February 12 at 8:15 a.m. to discuss the letter and the issues it raises.

Close.