Boulder Eye Openers

Group Conscience

January 6, 2007

Attendees: Chris, Kieth, Patrice, Betty, Kelly, Phil, Don

Chair:  Keith called meeting to order, 9:30AM, Saturday, January 6, 2007

Old Business:

• Secretary Report (Chris, acting Secretary):

Previous minutes:

• Discussed better support of Boulder One including Eye Opener meeting cleanup (complaints).
• Voted NO on EO volunteer.

Representative Reports:

• GSR (Chris):
  • EO is doing a better job with chairs and cleanup
  • EO desperately needs a secretary

• Grapevine Rep (Patrice):
  • Recycled GV for Denver Jail Women to use as writing samples disappeared from kitchen, need secure receptacle? (see new business)
  • GV Rep packet received.
  • How does GV rep best provide service? (see new business)

• Treasurer (Betty): see attached treasurer's report
  • Coffee fund has ~$200 surplus, stop passing can? (see new business)
  • Where does prison literature money go?
    • Prisons request literature from AA Area-10 Corrections Literature Office.
    • Our donations are sent to AA Area-10 Corrections Literature Office address given to us.
    • Historically a controversy over how prisons manage AA literature.

• Literature (Kelly):
  • Kelly uses Quick Books for accounting, printed report next time.
  • Cash on hand $21.95
  • Kelly usually has ~$50 in cash transacting and would like input on more effective cash management. (see new business)

• Inter-Group (Phil):
  • Tuesday 12/26/2006 mtg summary:

• List of EP sobriety birthdays being gathered.
• Current Inter-Group Central Office bills all up to date.
• Beverly W is the new Boulder County Volunteer Coordinator.
• No foreseeable IG parties

Open Positions:

• Secretary  (see new business)

New Business:

• Don as interim secretary: He only has 95 days of continuous sobriety, but no candidates for this opening in the last two months. Don was interviewed and found suitable.
  Chris proposed that if no qualified volunteers, and Don satisfactorily fullfills this role, for 3 consecutive months,  a vote be taken at that time for Don to continue.

Motion carried and vote passed.

• Amend Alternate GSR position description to include chairing Group Conscience:
  Chris proposed this will provide inherent mentoring as well as stabilize the chair-person service volunteer position:

Motion carried and vote passed.

• Who edits the position description?
• Don will create a meeting agenda/template to follow for chair and group.

• GV Rep needs input on secure box for recycled GV editions for Denver Women inmates to use as sample for article submissions: Patrice had to leave early. Group discussion included:
  • Denver is not in our district
  • Caution when proposing additional box mounting. Paul is facility coordinator.
  • Kelly says maybe room can be made in existing literature racks.
  • Patrice free to drive solution

Issue tabled until next meeting where Patrice is present.

• How GV Rep best serves: Chris proposed he mentor Patrice on meeting and service rep ideas:

Motion carried and vote passed.

• Coffee can surplus: discussion included that the can was originally implemented to separate coffee fund as separate non-AA fund, and/or due to coffee fund shortfalls.
  • Put can in basket:
    No Motion
  • Proposal to suspend passing the can: not sure if +$200 is exceeds a prudent reserve, as donations may fluctuate over time:
     Issue tabled until prudent reserve can be defined.
  • Keep track of coffee fund to help define an average prudent reserve:

Motion carried and vote passed.

• Literature Rep cash transactions not reflected in treasurers report. How to better manage this:
  Motion for Kelly to maintain and present a financial report for literature at GC meetings:

Motion carried and vote passed.

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